Effective Date: December 1, 2025
Third Party Registry LLC (“TPR,” “we,” “us,” or “our”) is committed to protecting the privacy of our users. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our platform and services.
1. Information We Collect
Information You Provide
- Account Information: Name, email address, phone number, professional credentials, and login credentials when you register for an account.
- Professional Information: For healthcare professional contributors, we collect NPI numbers, medical license information, specialty, and affiliated institutions.
- Payment Information: Mailing address and tax identification information necessary to process compensation payments.
- Survey Submissions: Clinical data and responses submitted through our platform forms.
Information Collected Automatically
- Usage Data: IP address, browser type, device information, pages visited, and access times.
- Cookies: We use cookies and similar technologies to maintain sessions and improve user experience.
2. How We Use Your Information
We use the information we collect to:
- Provide, operate, and maintain our platform
- Process survey submissions and manage projects
- Process compensation payments to contributors
- Verify professional credentials and eligibility
- Communicate with you about your account and our services
- Comply with legal obligations and enforce our terms
- Improve our platform and develop new features
3. How We Share Your Information
With Medical Device Companies (Our Clients)
Survey data is shared with subscribing medical device companies in de-identified form. We do not share contributor names, contact information, NPI numbers, or other identifying information with medical device companies. Clients receive only aggregated or anonymized clinical data.
With Service Providers
We may share information with third-party vendors who assist us with payment processing, hosting, analytics, and other operational services. These providers are contractually obligated to protect your information.
For Legal Purposes
We may disclose information when required by law, legal process, or government request, or when necessary to protect our rights, safety, or property.
Business Transfers
In the event of a merger, acquisition, or sale of assets, user information may be transferred as part of the transaction.
4. Data Security
We implement industry-standard security measures to protect your information, including:
- AES-256 encryption for data at rest
- TLS/SSL encryption for data in transit
- Access controls and authentication requirements
- Regular security assessments and monitoring
- Audit logging of system access and changes
While we strive to protect your information, no method of electronic transmission or storage is 100% secure. We cannot guarantee absolute security.
5. Data Retention
We retain your information for as long as your account is active or as needed to provide services. We may retain certain information as required by law or for legitimate business purposes, including audit trail records which are retained for a minimum of seven (7) years.
6. Your Rights and Choices
Depending on your location, you may have the right to:
- Access the personal information we hold about you
- Request correction of inaccurate information
- Request deletion of your information (subject to legal retention requirements)
- Opt out of certain communications
- Withdraw consent where processing is based on consent
To exercise these rights, contact us at [email protected].
7. HIPAA Compliance
TPR operates as a HIPAA-compliant platform. Protected Health Information (PHI) collected through our platform is handled in accordance with the Health Insurance Portability and Accountability Act (HIPAA) and applicable regulations. We maintain appropriate administrative, physical, and technical safeguards to protect PHI.
8. Children’s Privacy
Our services are not directed to individuals under 18 years of age. We do not knowingly collect personal information from children. If we become aware that we have collected information from a child, we will take steps to delete it.
9. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of material changes by posting the updated policy on our website with a new effective date. Your continued use of our services after changes are posted constitutes acceptance of the updated policy.
10. Contact Us
If you have questions about this Privacy Policy or our privacy practices, contact us at:
Third Party Registry LLC
Email: [email protected]
Website: https://thirdpartyregistry.com
